Administrative Assistant - International Visa Department - Global Access Immigration Services (Los in Los Angeles, California For Sale
Company Description
Global Access Immigration Services, Inc. (GAIS) is a leader in providing immigration and passport services for the music and entertainment industries. We pride ourselves in providing our clients with experienced, insightful planning, and top-notch customer service.
Job Description
Job Title: Administrative Assistant
Job Status: Regular Full-Time (Non-Exempt)
Department: International Visa Department
Salary: $33,000 - $36,000
Reports To: International Visa Department Manager
Date: July 27, xxxx
SUMMARY / OBJECTIVE
To assist the International Visa Specialists, Lead International Visa Specialists and Managers (as needed) with a variety of high complex administrative functions: including researching, planning, organizing, analyzing and preparing information; problem solving and communicating policies and procedures to clients.
ESSENTIAL FUNCTIONS
Essential and other important responsibilities and duties may include, but are not limited to the following:
1. Provide administrative support for the International Visa Department
2. Maintain current knowledge of international immigration entry requirements for music, television/film, entertainment, sports industries and other applicable visa categories
3. Completion of online visa applications
4. Prepare written correspondence, including itineraries, consulate cover letters
5. Prepare and track overnight packages
6. Organize consulate submittals for large tour parties
7. Accurately maintain databases and client files
8. Conduct complex internet research
9. General office tasks, including photocopying and scanning of documents
QUALIFICATIONS
Knowledge of:
1. Microsoft Suite programs with an emphasis on Excel and Word (merging)
2. Adobe Acrobat and Photoshop programs
Ability to:
1. Communicate clearly and concisely, both orally and in writing
2. Operate a computer, other office equipment and audio/visual equipment
3. Exercise high level of discretion and maintain client confidentiality
4. Establish and maintain effective working relationships
5. Prioritize, organize and manage multiple files / projects
6. Work in a fast-paced, high stress, dynamic office environment
7. Demonstrate accuracy and thoroughness in daily work
8. Show and use problem solving ability
9. Exhibit great attention to detail and accuracy
10. Meet time sensitive deadlines
11. Answer phones and communicate messages in a professional manner
12. Lift approximately 15 20 lbs
SUPERVISORY RESPONSIBILITY
The International Visa Administrator role has no supervisory responsibilities.
POSITION TYPE AND EXPECTED HOURS OF WORK
This is a full-time position. Days and hours of work are Monday through Friday, between 8:30 a.m. and 7:00 p.m. Occasional evening and weekend work may be required as job duties demand.
TRAVEL
No travel is expected for this position.
REQUIRED EDUCATION AND EXPERIENCE
1. High school diploma or equivalent
2. 1+ years related administrative experience in growth oriented business
3. Proficiency in Microsoft Office Suite with heavy emphasis on Excel
4. Any combination of education and experience
PREFERRED EDUCATION AND EXPERIENCE
1. Bachelor s Degree
2. Entertainment Industry experience
WORK ENVIRONMENT
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines and picture cameras.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk and/or hear. This is largely a sedentary role; however, the employee is frequently required to sit, stand; walk; use hands to finger, handle or feel; and reach with hands and arms; also required is the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. The employee must occasionally lift and/or move up to 20 pounds. Employee must maintain mental capacity that permits making sound judgments regarding work and have regular attendance.
OTHER DUTIES
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual(s) currently holding this position and additional duties may be assigned.
* Only apply if you have the EXPERIENCE AND QUALIFICATIONS listed above, and are available for an IN PERSON INTERVIEW
* Exel Testing will be conducted prior to interview call backs
* Global Access does not reimburse or provide moving expenses
* Recruiters please do not contact
* Global Access is an equal opportunity employer
Source: http://www.jobs2careers.com/click.php?id=xxxxxxxx18.96