Executive Assistant to CCO job at BCBG MAX AZRIA GROUP, LLC in Los Angeles, California For Sale
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ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following, other duties may be assigned.
Manage the day to day operations of Executive?s office.
Interact with senior executives, legal counsel, associates, vendors, potential consultants and corporate partners with a high degree of professionalism.
Screen all incoming calls; take messages and direct inquiries accordingly.
Assist in updating Executive?s daily, weekly, monthly calendars as appointment changes occur Purchasing/organizing items for all Executive?s personal requests.
Manage driver?s schedule to ensure timely arrival to events and appointments.
Assist in arranging domestic and international travel for Executive & team.
Work on personal projects for Executive.
Participate in all events closely associated with Executive.
Support all departments and employees of BCBGMAXAZRIA to assist in getting their deliverables met.
Responsible for the organization and maintenance of clothing samples and Executive?s office.
Ability to hold confidential content in a critical nature.
Prepare and edit correspondence, communications, presentations and other documentation.
File and retrieve documents and reference materials.
Effectively support other administrative assistants, especially for high priority meetings, deadlines and deliverables.
Anticipate a variety of needs and problems and proactively suggest approaches and solutions.
Demonstrate a sense of urgency, initiative, responsiveness, and attention to detail.
Routinely answering questions and redirecting to appropriate personnel.
Ability to be flexible with time and needs.
Available to travel.
Assist with projects as needed.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty and meet the following qualifications:
Highly energetic with the drive to always go above and beyond the call of duty.
Exceptional verbal and written communication skills required.
Great attention to detail.
Excellent organizational and time management skills required; ability to prioritize tasks efficiently.
Problem-solving skills and ability to follow up on all tasks independently.
Ability to maintain a professional demeanor under any circumstance within a fast pace environment.
Conduct her/himself with the highest degree of dignity, professionalism, and interpersonal effectiveness while exercising sound judgment.
Have a sense of urgency.
EDUCATION and/or EXPERIENCE
-Minimum of 3-4 years experience in an administrative roll.
-Minimum of Bachelor?s Degree.
COMPUTER SKILLS
- Highly proficient in Microsoft applications (Word, Excel, Powerpoint, Outlook)
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to walk and reach with hands and arms. The employee is occasionally required to sit. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of employees in this job.